If you’re a student, you know the never-ending cycle of assignments and projects. The current project: a project report.
As you probably know, writing a project report means that you need to do three key things:
- Review the literature about your topic
- Report the results of your project
- Discuss your conclusions and recommendations
That’s a lot of detail to fit into one report.
If you need a refresher on the finer points of a project report, check out What Is a Project Report and How Do You Write One?
If you have a sense of what you should include but are struggling with how to turn your ideas into a project report, this post with project report examples can help.
I’ve included portions of project report examples to help you see what sections of a project report might look like. (I’ve also included links to each if you want to read the complete report.)
2 Project Report Examples That Get the Job Done
For both project report examples, my commentary is below each paragraph. The specific text I’m discussing is notated with a bracket and a corresponding number [#]. When you see an asterisk in front of that at the end of a paragraph *[#], my comments apply to the preceding paragraph(s) as a whole.
In the first example, I’ve posted the abstract, introduction, and conclusion, with comments to help you see the strengths of these sections and areas that might need revision.
Project report example #1: Evaluation of Healthcare Utilization in Patients with Metabolic Syndrome
Evaluation of Healthcare Utilization in Patients with Metabolic Syndrome
Metabolic Syndrome is a cluster of cardio-metabolic risk factors, including obesity, hyperglycemia, dyslipidaemia and hypertension, and has been linked with elevated risk of developing Cardiovascular Disease and Type 2 Diabetes. It is estimated that approximately 39% of the US adult population meets the criteria for Metabolic Syndrome. The aim of this project was to evaluate the role of positive diagnosis of Metabolic Syndrome on Healthcare Utilization specifically on the annual number of hospitalizations and doctor office visits. Data on 16,632 subjects was extracted from the Third National Health and Nutrition Examination Survey dataset and used for analysis. It was concluded from Multivariate Multiple Regression model that the number of hospitalizations and doctor’s office visits is significantly higher in subjects with Metabolic Syndrome accounting for differences in age, race and gender. It was also seen that the variables selected for analysis accounted for a very small percentage of the variance in number of hospitalizations and doctor office visits. It was hence concluded that further work was required to evaluate the influence of Metabolic Syndrome on healthcare utilization while accounting for these unknown factors. *
* The writer does an excellent job writing a clear, concise abstract that summarizes the project, its goals, the results, and future implications.
(Read: 10 Good Abstract Examples That Will Kickstart Your Brain.)
Though the report uses phrases that may not be common to the general reader, the writer clearly has a sense of audience.
(Read: How Writing for an Audience Makes Your Essay Better.)
The writer also understands that readers of this project report will be familiar with the word choices.
(Read: The Ultimate Guide to the Perfect Word Choice for Your Essay.)
Metabolic Syndrome (MetS) is a cluster of cardio-metabolic risk factors that has shown to significantly increase the risk of developing Cardiovascular Disease (CVD) and Type 2 Diabetes Mellitus (T2DM). Risk factors include abdominal obesity, hyperglycemia (elevated blood glucose), dyslipidaemia (abnormal blood lipid levels) and hypertension (elevated blood pressure). It is estimated that 2500 Americans die from CVD each day with costs related to CVD approximating to $403 billion annually. Studies have shown that having MetS doubles the risk of developing CVD and increases the risk of developing T2DM by a factor of seven. A study in 2005 estimated that approximately 39% of the US adult population meets the criteria for Metabolic Syndrome.  The aim for this project was to compare Healthcare Utilization trends in patients with and without MetS. Healthcare utilization is defined as the level of usage of medical services and can be measured using variables such as Number of Hospitalizations, Number of Emergency Room Visits, Number of Doctors Office Visits, etc. Since MetS is associated with several co-morbidities, it is conceivable that it can lead to higher healthcare utilization.
 The opening of this introduction successfully provides background information to help readers understand the topic of risk factors related to metabolic syndrome (MetS). It also illustrates a need for studying risk factors as related to healthcare costs.
(Read: How to Write an Essay Introduction in 3 Easy Steps.)
 Here, the writer clearly identifies the goals of the project and presents an effective hypothesis: those with MetS will likely use more healthcare services.
(Read: How to Write a Hypothesis for a Badass Research Paper.)
 Statistical analysis has led to the acceptance of both alternative hypotheses. A positive diagnosis of Metabolic Syndrome leads to higher number of Hospitalizations and doctor;s office visits. However, it was also evident that the variables used to create the model accounted for a very small percentage of the variance and that there exist unknown factors which influence healthcare utilization. A limitation of the study was that only two variables pertinent to Healthcare Utilization were readily available. Additional work is required to test the effect of Metabolic Syndrome with a more detailed definition of Healthcare Utilization.  The study of Healthcare Utilization is important in addition to traditional healthcare outcomes to appropriately gauge the effect of Metabolic Syndrome. This study, while not extensive in its exploration of Healthcare Utilization, lays the foundation for future work in this area.
 The first part of the conclusion nicely wraps up the process used in this project and reiterates the hypothesis.
(Read: How to Write a Killer Essay Conclusion.)
Also notice that the writer acknowledges the limitations of the study. It’s important to keep in mind the limitations of your own study and realize that additional variables may impact results.
 The final lines of the conclusion explain that, although this study was not extensive, it is a start and will be useful for future research in the area.
This conclusion is effective because it helps readers understand not only the purpose of the study but also how the study fits into the larger scope of research in this area.
Project report example #2: A Project Evaluation Report on TECH Ltd
In the second example, I’ve posted the discussion and conclusion sections. I’ve also included comments regarding the strengths and areas in need of improvement.
A Project Evaluation Report on TECH Ltd
 When we first studied Belbin’s team roles it was easy to assume that it would be more fruitful to have a group that has a lot of innovators.  This giving way to the assumption that this will create a group atmosphere where there are a lot of ideas created and would thus lead to a better project. It has become more apparent in our group projects since then that you need to have a lot of differing personalities that can take on these roles in the group. It is apparent in life that your strength could be another person’s weakness. In our group I could see that we were always working to each other’s strengths.
 This project report uses first person (“we”). Check with your professor to see if you’re allowed to write in first person or if your entire report should be written in third person.
(Read: Why Third-Person Writing Is Critical to a Great Essay.)
 While this section of the discussion explains the group dynamics, it would be strengthened by including additional specifics.
The writer might, for instance, explain the types of personalities in the group and explain the various strengths and weaknesses.
Adding this type of information would allow readers to understand how the group dynamics may have affected the project.
There were many problems that we came across, especially with attendance to group meetings due to clashes with classes as some our group were based on a different campus of the university. These problems did arise very regularly and it was sometimes extremely difficult to even arrange a meeting with our tutor to present our progress. We did at some points not make any positive progress in more than a week because of these difficulties. The way we solved these problems was to make sure that we did not lose contact with the group. There would always be e-mails from our secretary to remind us of our next meeting or a phone call to make sure we remained focused on the task. *
* Remember, not all projects go as planned. It’s important to stay objective and discuss not only the successes of your project but also any problems.
Here, the writer discusses the problems that occurred within the group and briefly explains how the problems were solved.
Although we did have many minor disagreements it was always decided that the chairperson’s decision was final. This worked well as we had all come to a joint decision on who the chairperson should be. By the end of each meeting we always resolved any disagreements the team had. There was never a time any disputed issue was carried over to the next meeting. *
This whole project will without a doubt stand us in good stead for all future group work at university level. I can also envision that it will be great help in any future employment in our field as we were thrust into the deep end of producing this database formally in a time scale suited to the specific needs of the company that employed us. There will be many valuable lessons that each individual will take away from this project. We have learned to communicate and help and encourage other group members. We have seen how an extensive project like this one can be broken down into small bursts of hard work. Sometimes it was not always easy to see that we were heading in the right direction, as the overall project did not come together till the last few weeks. But as with everything, the hard work has lead to a very satisfactory conclusion to our project. *
*, * In these two paragraphs of the discussion, the writer focuses again on resolving problems but also discusses the results of the project.
Working successfully in a group was part of the learning process here, and the writer discusses that the group learned how to work well together on such a large project.
In this case, the writer is able to report essentially only positive results. Keep in mind that there may be times when you need to report that your results were not as expected.
If we had the chance to take upon this same coursework again using the same team I am sure that everyone in the group would not change our overall approach. We certainly would not have as many problems to deal with as all the mistakes that we have made in this particular project have given us the necessary experience to improve on our team skills. Every member will have realized their strengths and weaknesses and would work to exploit each other’s strengths and hide each other’s weaknesses. *
* Here, the writer wraps up the report by acknowledging what the team learned and how they might approach group projects in the future.
Though this is a good strategy, the discussion in this section is generalized. The writer might explain what “team skills” they could improve upon and how they could improve them.
The writer might also elaborate more on how the team would work together to accommodate strengths and weaknesses of team members.
Still Feeling Less Than Confident?
I know it can be more than a little stressful spending hours working on a project if you’re not even sure that you’re doing it right or whether it will make the grade. Don’t worry, though. I have more resources to help ease your mind.
Check out these example project reports for even more ideas.
Do you have a variety of charts and tables to include in your project report, but aren’t sure what the finished product might look like? If so, here’s an example report with diagrams.
The editors at Kibin can also ease your worries and make sure your project report is on the right track, so let us review your report to make sure it gets the job done.
Psst... 98% of Kibin users report better grades! Get inspiration from over 500,000 example essays.
Unlike an essay, which sets out and defends a writer's view about a topic and does not have to feature headings, a report discusses a topic in a structured, easy-to-follow format. Reports are divided into sections with headings and subheadings. Reports can be academic, technical or business related, and feature recommendations for specific actions. Reports are written to present facts about a situation, project or process and will define and analyze the issue at hand. Reports relay observations to a specific audience in a clear and concise style.
Preparation and Planning
First, you should take some time to prepare and plan for your report. Before you start writing, identify the audience. Your report should be written and tailored to the readers' needs and expectations. When planning, ask yourself several questions to better understand the goal of the report. Some questions to consider include:
- Who are the readers?
- What is the purpose of the report and why is it needed?
- What important information has to be in the report?
Once you identify the basics of your report, you can begin to collect supporting information, then sort and evaluate that information. The next step is to organize your information and begin putting it together in an outline. With proper planning, it will be easier to write your report and stay organized.
Formatting the Report Elements
To keep your report organized and easy to understand, there is a certain format to follow. The main sections of a standard report are:
- Title Section: If the report is short, the front cover can include any information that you feel is necessary including the author(s) and the date prepared. In a longer report, you may want to include a table of contents and a definition of terms.
- Summary: The summary consists of the major points, conclusions, and recommendations. It needs to be short as it is a general overview of the report. Some people will read the summary and only skim the report, so make sure you include all of the relevant information. It would be best to write this when the report is finished so you will include everything, even points that might be added at the last minute.
- Introduction: The first page of the report needs to have an introduction. Here you will explain the problem and inform the reader why the report is being made. You need to give a definition of terms if you did not include these in the title section, and explain how the details of the report are arranged.
- Body: This is the main section of the report. The previous sections needed to be written in plain English, but this section can include technical terms or jargon from your industry. There should be several sections, each clearly labeled with a subtitle. Information in a report is usually arranged in order of importance with the most important information coming first. If you wish, a “Discussion” section can be included at the end of the main body to go over your findings and their significance.
- Conclusion: This is where everything comes together. Keep this section free of jargon as many people will just read the summary and conclusion.
- Recommendations: This is where you discuss any actions that need to be taken. In plain English, explain your recommendations, putting them in order of priority.
- Appendices: This includes information that the experts in the field will read. It has all the technical details that support your conclusions.
This report writing format will make it easier for the reader to find what he is looking for. Remember to write all the sections in plain English, except the body, which can be as technical as you need it to be. Also remember that the information needs to be organized logically with the most important points coming first.
Presentation and Style
You will want to present your report in a simple and concise style that is easy to read and navigate. Readers want to be able to look through a report and get to the information they need as quickly as possible. That way the report has a greater impact on the reader.
There are simple formatting styles that can be used throughout your report that will make it easy to read and look organized and presentable. For example:
- Font: Use just one font in your report. An easy-to-read font such as Arial or Times New Roman is best for reports.
- Lists: Use lists whenever possible to break information into easy-to-understand points. Lists can either be numbered or bulleted.
- Headings and subheadings: You can use headings and subheadings throughout your report to identify the various topics and break the text into manageable chunks. These will help keep the report organized and can be listed in the table of contents so they can be found quickly.
There are also some writing styles to consider:
- Keep it simple. Do not try to impress, rather try to communicate. Keep sentences short and to the point. Do not go into a lot of details unless it is needed. Make sure every word needs to be there, that it contributes to the purpose of the report.
- Use an active voice rather than passive where possible. Active voice makes the writing move smoothly and easily. It also uses fewer words than the passive voice and gives impact to the writing by emphasizing the person or thing responsible for an action. For example: "Bad customer service decreases repeat business" is more concise and direct than "Repeat business is decreased by bad customer service."
- Good grammar and punctuation are also important. Read the report aloud and have someone proofread it for you. Remember that the computer cannot catch all the mistakes, especially with words like “red / read” or “there / their.” You may even want to wait a day after you write it to come back and look at it with fresh eyes.
Make the Right Impression
Reports should be well organized and easy to follow. To achieve this, following a structured format keeps your writing on track. How a report is presented to the reader makes not only a lasting impression but also makes the writer seem credible and the information contained in the report reliable. A finishing touch that can make a great impression on the reader is how you package the report. Always print the final report on good quality paper. You may also want to consider placing the report in a binder or a folder.